15 Signs You Have Outgrown QuickBooks

While simple accounting software can be a good thing, when your businesses grows, your software should grow with it. Here are some signs that you have outgrown QuickBooks and need a more robust system such as Microsoft Dynamics.

You May Have Outgrown QuickBooks If:

  1. Your System Is Slow or Unstable – Your reports run too slowly, your system locks up or you are receiving “not responding” messages more frequently. Your accounting may be in need a software built on a stable and robust SQL database.
  2. Paper Has Become Too Costly – Your software doesn’t support electronic documentation, so everything has to be done by paper. An automated AP system can eliminate the need for paper in your accounting systems.
  3. Production Is Behind Schedule – When it comes to order management, there is a disconnect among multiple departments. Full EDI automation allows orders to be seamlessly integrated into a production schedule.
  4. Cost Calculators Are Inaccurate – Your accounting system was developed for discrete manufacturing, which doesn’t account for variations that can change yields. Automated standard costing may be a better option.
  5. Employees Are Manually Building Reports – There’s no way to manipulate statements and data for seamless integration. You may need automatic workflows that that allow team members to run reports quickly and easily.
  6. You Are Selling Items That Are Out of Stock – You are trying to maintain data in multiple systems and it’s time-consuming and inaccurate. You require a database that updates in real time and keeps all of your information in one place.
  7. Time and Equipment Tracking Is Inaccurate – You started small with a few employees, but are now having trouble scaling up and staying accurate. Cloud-based time and materials tracking systems allow for easy and accurate reporting.
  8. Month-End Closeouts Take Too Long – You’re struggling with multiple locations and inconsistent records keeping. You require automated workflows and centralized document management so month-end close-outs can take hours instead of weeks.
  9. Warranty and Service Procedures Are Confusing – Outdated paper systems no longer are enough as you struggle with inaccuracies and time delays. A fully integrated system with tablets that team members can use out in the field may be a better solution.
  10. Overhead Is Excessively Costly – You have a clunky legacy system that is incurring unnecessary costs. You may need a program that can be quickly implemented and is more affordable to maintain.
  11. Inventory Is Inaccurate – Frequent stock outs could be leading to high freight-in costs and overstocking for you. You may need an RFID system in which items and lots are scanned upon delivery for easy location, specific tracking.
  12. You Are Having Cash Flow Issues – Your software isn’t designed for your specialized workflow, causing cash flow slowdowns, excessive write-offs and project management tracking difficulties. You may need a cloud solution that makes tracking easier and more accurate.
  13. POS System Is Disconnected – You may be spending several hours a day reconciling POS systems. Automation can help you eliminate that time waste and increase the accuracy of your reporting.
  14. Your Inventory Process Isn’t Supported – You may be using FIFO inventory practices that your accounting software cannot track. By switching to automated FIFO inventory control, you can end your reliance on spreadsheets.
  15. You Are Not GAAP Compliant – You’re a non-profit and undocumented changes can be made to your current accounting system, a hurdle when it comes to auditing. You may need ERP software that has controls implemented for non-profit organizations.

Source: Microsoft, “Is Your Accounting Software Hurting Your Business”

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