How to Go Green with Software, Eliminating Paper Waste & Reducing Your Negative Impact on the Environment
According to a study conducted by the U.S. Environmental Protection Agency, Americans used nearly 71 million tons of paper in the last year, and businesses account for 46 percent of that use. With an increased emphasis on being eco-friendly; many businesses are implementing methods to reduce waste at their facilities. We now have access to technology that can almost entirely eliminate the need for paper, de-cluttering your desk and our landfills.
Business software packages, like those that integrate with Microsoft Dynamics, provide services to automate many formerly paper-exclusive functions, such as time sheets, checks, memos and other everyday documents.
The software solutions can automate timesheets, creating a great solution to messy piles of paper that can be misplaced or misfiled. Checks, which cost time and money to produce and mail, are now a click away. Administrative and Accounting employees can enter in the receiver’s name and bank account and directly deposit money into another account whether it is for payroll, expense reimbursement or payments to vendors. On top of saving paper, eliminating filing time, it creates convenience for both the sender and receiver in the transaction.
Another advantage to going paperless is the ability to keep your important information safe and secure. The software solution can organize documents for you, even providing a “search” function which allows you to type in names and dates of sought-after files, eliminating hours of time wasted searching for loose documents or dealing with complicated filing systems.
Reducing paper will also free up storage space. Your office will be cleaner and more open with fewer file cabinets for storage. Leaving you clutter free with easy access to your documents. You can easily print out a document when needed and in many cases the software solution is built in ’The Cloud’, meaning that your important documents are available anywhere you have access to the internet.
On top of these benefits, sharing that your office is an environmentally-conscious business can be a great selling point to potential clients. Keep the planet and your office clean with paperless business software.
For more information on how you can reduce your carbon footprint and positively impact the environment by going paperless, please contact Express Information Systems today.